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The data protection regulations of Friedrich-Schiller-University Jena apply, in addition:

I. General Information on Data Processing

We only process personal data of our users to the extent that is necessary to provide a functional website and our contents and services. This is done to perform the task assigned to us of supporting teaching and research according to Art. 6 point (e) of paragraph 1 GDPR in conjunction with §5 (1) und (2) ThürHG. As far as we obtain consent for the processing of personal data, Art. 6 point (a) of paragraph 1 GDPR serves as the legal basis. An exception applies in those cases where obtaining consent in advance is not possible for factual reasons and the processing of the data is permitted by legal regulations.

II. Connection Data and Log Files

Every time you access the web pages of the repository, your web browser automatically transports data of the calling computer. This is a basic function of the World Wide Web and cannot be influenced by us. The following data is transmitted and stored in log files:

  • Date and time of access
  • Addresses of the accessed web pages
  • Information on the operating system and browser type used

The temporary processing of this connection data is technically mandatory for the provision of the platform. The storage in log files is carried out to optimize and ensure the platform’s functionality and security. For statistical purposes, the log file data is regularly processed in anonymized form. Personal access data is deleted after 28 days.

III. Session-Cookies

This repository uses so-called Session-Cookies. These are small information units stored by a web server in the working memory of the visitor’s computer. In Session-Cookies, a randomly generated and unique identification number – a so-called session ID – is stored. A cookie also contains information on its origin and retention period. These cookies cannot store any other data. The Session-Cookies we use are essential for the function of our website, so that your browser can be recognized after a web page change. Session-Cookies are not used to create user profiles.

IV. Login Data

A login with personal data is only required by university members to edit the records in this repository. It is not necessary for the search for data sets or to gain reading access. To submit data sets, university members register with their university identifier. The following user data is processed and stored by the repository:

  • Name
  • User ID (for authentication only, not stored)
  • eduPersonUniqueID
  • Time and date of the last login
  • User roles
  • Links to the data sets in the repository incl. date and time of the last modification

The storage and processing of this data is carried out only to perform the task assigned to us of supporting teaching and research according to Art. 6 point (e) of paragraph 1 GDPR and is required

  • to prove authorization to use the research data repository
  • to communicate with the authors
  • to prove the authorship of the data sets

V. Datasets

The purpose of this repository is the worldwide provision of the research data output of members of Thuringian Universities. Therefore, we store, process and publish personal data of persons involved in creating the data sets:

  • Names and roles (e.g. author, editor)
  • Unique author identifiers (e.g. ORCID iD, GND)
  • Information on the organizational affiliation (e.g. university, faculty, institute)

This serves to clearly prove and acknowledge authorship. By transferring the metadata for your data sets we also transmit these personal data to third parties and provide them via interfaces:

  • to scientific and general search engines like Google
  • to third parties worldwide, via interfaces like OAI (Open Archives Initiative) and the Google Sitemap protocol